A good to-do app for Mac can handle the professional, the personal, and everything else you throw at it. Have multiple ways to sort and organize tasks, such as tags, lists, projects, and due dates. For example, Todoist is one of our favorite to-do apps, but it's not one of our favorite to-do apps for Mac. This keeps a lot of big-name team productivity tools off this list. This can include supporting macOS features like notifications, widgets, and a menu bar app, but it also extends to the general feel of the app. Which one you prefer may well boil down to personal taste, though, in my opinion, the very best Mac to-do list apps need to do five key things: Some are simple text-based lists, while others are basically advanced team project management tools. There's an incredible range of Mac to-do list apps out there, all looking to serve different kinds of users. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. What makes the best to-do list app for Mac?Īll of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. TickTick for a cross-platform option that feels native to the Mac GoodTask for making Reminders more powerfulĢDo for a fully customizable to-do list with multiple syncing options Reminders for a simple option for Apple-only users Things for a blend of powerful features with elegant design So here are the best to-do list apps you can find for macOS. I've been a Mac user, to-do list maker, and tech writer for over a decade, and I thought about all of these things while I tested every Mac to-do list app I could get my hands on. ![]() It doesn't matter how good the app is on Windows or the web, if it doesn't respect macOS conventions, it will disrupt people's workflows-defeating the entire purpose of productivity software. Things like keyboard shortcuts, notifications, and menus won't work as expected. You can also have option to clear notes automatically and set offsets to be in weekdays only, weekends only or add/subtract number of days.The problem, then, is that apps that aren't designed specifically for macOS can just feel wrong. This will only work when you complete the task on GoodTask. If you have ‘Repeat on Completion’ option turned on, next one will be made on thursday 2 weeks later. This means if you made a task due tuesday and get it done on thursday, next one will be made on tuesday 2 weeks later. If you set ‘Repeat every 2 weeks’ for example and you complete that task, normal behavior is next task will be made based on due date that was set. You can have check ‘Repeat on Completion’ option which is only available on GoodTask. ![]() GoodTask runs it’s own engine before and after next task is made to make it match the differences. This makes the recurring task behave not as expected. Since default Reminders only take care of alert time (reminder), it doesn’t care about start date and due date that you can use separately on GoodTask. So even if you missed the task for some days, next one will be made on the future according to that rule. When you complete that task, next task will be made based on that rule. (i.e Every day, Every month, Every last day of the month, etc) You basically set up a task with due date and select recurrence rule for the task. How Recurring Tasks work on default Reminders App GoodTask sets up recurring rules just like Reminders and connects it on the task. ![]() ![]() Since GoodTask uses and shares data from default Reminders app, recurring tasks are managed by iOS and macOS.
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